Fiscal Specialist (0080295, CTAHR/Admin)

Title: Fiscal Specialist

Position Number: 0080295

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Administrative Services, Fiscal Office

Location: University of Hawaii at Manoa, Honolulu, HI

Date Posted: May 31, 2026

Closing Date: June 12, 2026, 11:59PM HST

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: All application materials should be submitted by June 12, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.

Duties and Responsibilities:

1. *Generate Financial Report: Research and prepare final expenditure & revenue reports for extramural grants, state, other federal, and other agencies on both an annual and on an as-needed basis.
2. *Monitor Special Tuition, Revolving and General Funds: Review accounts and approve expenditures.
3. *Administer Indirect Cost Returns: Calculate & disperse to the appropriate Principal Investigator (PI)/department the return of overhead funds from Office of Research Services (ORS). Monitor the expenditures and balances.
4. *Extramural Grant Administration: Advise faculty in preparing budgets & proposals. Ensuring compliance with UH & funding agency policies & procedures. Review & approve budget before submitted to ORS. Work with ORS when discrepancies/questions arise.
5. *Accounting of extramural contracts & grants: Establish accounts, monitor and approve financial transactions. Review monthly reports. Project and reconcile expenditures.
6. *FTE monitoring: Supervise the distribution, collection, review, and return of UH FTE certifications by account codes. Advise & discuss with PIs on any discrepancies or corrections.
7. *Develop & Implement Internal Fiscal Procedures: Work with PIs & departments to ensure compliance with applicable policies, procedures, rules, and regulations.
8. *Cost-Sharing Monitoring: Advise & assist the PIs in determining the UH financial obligations required by extramural funding agencies. Supervise the distribution, collection, review, and return of Cost-Sharing reports on a monthly basis.
9. *Serve as lead FA and working supervisor for designated units/personnel.
10. Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications 

1. Possession of a baccalaureate degree in business or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of office management and/or accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with office management and/or accounting.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications 

1. The incumbent may recommend or establish policy and procedures applicable to an assignment.
2. The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected.
3. Guidance is given on unusual or complex problems and procedures as needed.

TO APPLY: Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.

1. Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
2. Resume/Curriculum vitae (CV);
3. Names of three (3) professional references (contact information including email address); and
4. Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).  

• Any confidential data should be redacted (e.g. social security number, date of birth, etc). 
• Diplomas will not be accepted.

Note:  Complete applications and required document attachments must be submitted before close of vacancy.  Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Katrina Kruhm, kkruhm@hawaii.edu