Senior Fiscal Specialist (0079408)

Title: Fiscal Specialist, Senior

Position Number: 0079408

Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT LIFE & DEVELOPMENT

Location: UH at Manoa

Date Posted: June 10, 2026

Closing Date: June 25, 2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities 

1. * Serves as Senior Fiscal Specialist, providing daily fiscal operations support while reporting directly to the SLD Fiscal Manager.

2. * Maintains internal controls over daily financial operations, including reconciliation, accounting, and fund safeguarding, and recommends procedures to ensure GAAP compliance.

3. * Audits and provides preliminary approval for all fiscal documents submitted to include checking account codes, object codes, and supporting documentation to ensure accuracy and compliance with policies, procedures, and budgets.

4. * Prepares fiscal documents such as disbursement vouchers, contracts, and contract encumbrance forms for payment processing to central systems offices for approval in a timely manner.

5. * Reviews and approves the department's daily deposits that are processed by support staff, ensuring proper documentation and coding of transactions, and performs the daily deposits when necessary.

6. * Verifies that all purchases fall within the guidelines of State of Hawaii and University of Hawaii purchasing and disbursing policies and procedures.

7. * Oversees all activities of the cashier section, ensuring that appropriate protocols and controls are in place and compliant with state and university policies and procedures.

8. * Verifies the charges and credits made to various revenue sources within the department are correct to include verifying records and billing for telephone and utility charges.

9. * Responds to inquiries and resolves situations involving special transaction requests of student organizations such as stipends, cash awards, purchasing of prizes, non-personal service contracts, etc.

10. * Administers contract payments for various contracts to include capital improvement projects, equipment purchases, consultants, events, tenants, as well as a wide range of service contracts.

11. Audits and provides preliminary approval for travel-related documents, including both department staff and student travel, ensuring compliance with policies and budgetary guidelines.

12. Oversees fixed assets inventory and completion of annual physical inventory.

13. Tracks contract due dates and provides notification to appropriate staff members of any upcoming expiration of contracts or needed modifications.

14. Serves as source of support in financial management, contract management, or other technical or functional areas, providing technical advice to students and advisors of Chartered Student Organizations (CSOs).

15. Supervises and trains fiscal student assistants, monitoring their progress and ensuring assigned tasks are completed accurately.

16. Oversees and maintains filing system for fiscal documents; ensuring the files are in retrievable order for six (6) years or appropriate retention periods per University policies and procedures.

17. Collaborates with the Fiscal Manager in preparing, reviewing, and reconciling detailed financial reports across multiple accounts and funding sources.

18. Develops training manuals and guides to assist staff and students with processing fiscal documents and following financial procedures.

19. Serves as PCard Dept Coordinator and liaison with PCard Administrator: oversees the program, establishes procedures to ensure compliance with purchasing rules and regulations, provides training and support to cardholders, and assists cardholders with problem resolution.

20. Serves as an advocate and fiscal resource for student organizations, assisting with fiscal planning, compliance, and reporting needs.

21. Interprets and communicates University policies and procedures to students, student organizations, and department staff to promote understanding and consistent application.

22. Works beyond normal business hours, including evenings, weekends, and/or holidays as needed.

23. Serves as a passport agent and assists the Information & ID Office with packaging passports for mailing.

24. Other duties as assigned.

Minimum Qualifications 

1. Possession of a baccalaureate degree in Accounting, Business Administration, Finance or a related field and 4 year(s) of progressively responsible professional experience with responsibilities for administrative, operational and technical support services, including accounting, bookkeeping, or fiscal services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of accounting, fiscal services or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, theories and systems associated with accounting, fiscal services or business administration.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software such as Microsoft Excel and Word, or comparable spreadsheet and word processing programs.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Knowledge of administrative and organizational processes as applied to the management of operations, services, facilities, and programs.

10. Considerable knowledge of accepted governmental accounting principles, techniques and fund accounting systems.

11. Ability to apply legal and policy provisions to situations consistently.

12. Ability to work effectively with a wide range of populations.

13. Ability to work outside normally scheduled business hours including evenings, weekends, and/or holidays as required.

14. Ability to extract data from databases and mainframe financial, personnel and student systems and use this data to prepare management reports.

15. Ability to understand problems from a broad perspective, and use conventional and unconventional reasoning to discern underlying principles and to create creative, sound and feasible solutions.

16. Experience reviewing financial reports and discerning trends and concerns from such reports.

17. Ability to multi-task and perform in a high-paced environment.

18. Strong attention to details.

Desirable Qualifications 

1. Master's degree in Accounting, Finance, or a related field from an accredited institution.

2. Strong knowledge of administrative practices in higher education or comparable institutions.

3. Experience with revolving and special funds and/or revenue-generating operations.

4. Skilled in preparing and monitoring financial, personnel and student data reports.

5. Proven ability to multi-task and perform effectively in a high-paced environment.

To Apply:

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Click on the “APPLY” button on the top right corner of the screen to complete an application and attach required documents. 
Applicant must submit the following:
1. Cover letter indicating how you satisfy the minimum and desirable qualifications; 
2. Current resume; 
3. Names and contact information (including telephone number and email addresses) of at least three (3) professional references;
4. Copies of official undergraduate and graduate (as applicable) transcripts indicating degree conferred date with confidential information (i.e. social security number, date of birth) redacted. However, original official transcripts are required upon hire.  Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA.

Incomplete, late or unreadable applications will not be considered. Academic record/grade summaries will not be accepted.  Diplomas and copies will not be accepted.

Inquiries: Eddie Robles, roblesed@hawaii.edu